Academic probation is assigned to students who do not meet the academic standards required for satisfactory progress in the program. Students are allowed to be on Academic Probation only once for the duration of the program.
A student may be placed on Academic Probation under any of the following conditions:
- the cumulative GPA falls below 3.0 at the end of any semester after the first semester,
- the student earns a GPA below 3.0 for a second semester (does not have to be consecutive semesters)
- failure to uphold the documented criteria in the Academic Success Plan
Academic Probation Procedure and Documentation
When Academic Probation occurs, the Program Director and Advisor complete the steps below.
- Notification of Academic Probation
The student will be notified via their LMU official email by the Program Director two days after the release of all final grades.
- Required Meeting
The student must meet with the Program Director and Advisor during the first week of the new semester. During this meeting, the student will complete the Academic Probation Acknowledgment Form and the Academic Probation Advising Form in conjunction with the Program Director and Advisor. The plan establishes clear expectations, specific action steps, and deadlines for demonstrating improved performance.
- Advisor Check-In (minimum of 2)
The student completes no less than two (2) check-ins with the assigned faculty advisor during the semester. Check-In 1 occurs no later than the midpoint of the semester. Check-In 2 occurs no later than two (2) weeks before the end of the semester. The advisor documents completion of each check-in and provides the documentation to the Program Director for the student’s program file.
- End-of-Semester Review
At the end of the Academic Probation semester, the Program Director reviews whether the student met the Academic Probation Advising Form expectations and determines whether the student returns to Good Academic Standing based on semester (term) and cumulative GPA calculations. Possible outcomes may include return to Good Academic Standing, continuation on Academic Probation, or further action in accordance with program progression and dismissal policies.