Maintaining of Student Records

The Office of the Registrar houses official academic records. The student’s permanent academic record may contain the following:

• Name
• Social Security number (partial number since ​​1980) or numeric identifier
• Chronological summary of LMU coursework and grades
• Transfer credits, special credits (SC), and credits by examination (CE)
• Degree earned
• Date(s) degree requirements completed, and degree conferred

Instructors report final grades to the Registrar at the end of the course. Students receive their grades electronically through WebAdvisor. Any student wishing to receive a printed copy of his/her grades must submit a written request to the Office of the Registrar before the week of final exams.

Electronic transcripts (including course grades) are retained permanently.

To receive due consideration, any challenge regarding the accuracy of a student’s academic record must be submitted in writing by that student to the Registrar within one year of the term in question.

The student may obtain or have forwarded to designated parties’ copies of his/her academic transcript by submitting a written request to the Office of the Registrar. The cost of each physical transcript is $10.00. The fee for electronic transcripts is $6.75. The student’s account with the Finance Office must be paid in full and Perkins student loans must be in a current non-defaulted status prior to the release of any official grades, academic transcripts, or access to WebAdvisor.